Cancellation Policies

RETURN TO MASTERS SWIM MEET HOTEL LIST

The Omaha Sports Commission is the exclusive hotel provider for the U.S. Masters Swimming 2012 Summer Nationals. USMS has contracted with us to provide you these competitive rates and services. Hotels provide shuttle service to and from the airport as well as within the downtown core, based on availability. Please select your preferred hotel and book online. If you get a rental car, you may have to pay hotel parking fees and a Qwest Center parking fee.

FAIRFIELD INN DOWNTOWN
All reservations must be accompanied by a first night room and tax deposit, or guaranteed with a major credit card. The hotel requests that any reservations that are canceled/changed must be done 30 days prior to arrival. If reservation is canceled/changed within 30 days prior to prior to arrival, guest will be charged a cancellation fee per room night, originally booked, of $154.00 plus tax

COURTYARD DOWNTOWN
The individuals or teams agrees that if they cancel their sleeping rooms after the 22nd May, 2012, they will pay Hotel applicable room night charges, plus applicable taxes within 30 days after cancellation as a reasonable estimate of the harm the cancellation will cause the Hotel. Hotel agrees that after receiving this payment, it will not seek additional damages. All reservations must be accompanied by a first night room and tax deposit or guaranteed with a major credit card.

HILTON GARDEN INN DOWNTOWN
30 days prior to arrival rooming list is due and full non-refundable payment must be received. Team/Individuals will be responsible for 80% of guest room payment should they cancel outside of 30 days. Cancellation within the 30 days will require payment in full.

HILTON OMAHA
You agree and understand that in the event of a cancellation or lack of performance by you, the hotel will suffer damages which would be difficult to determine. Therefore you agree to pay the liquidated percentages listed below:
  364 days to 180 days 50% of lost revenue
  179 days to 60 days 75% of lost revenue
  59 days or less in advance of event 90% of lost revenue
Performance damages will be charged for any cancellations under 90% of the original blocked rooms.
PREPAYMENT for HILTON: All room and tax MUST be paid in full for all booked rooms no later than March 30, 2012. The credit card used for reservations will be charged unless other arrangements have been previously made with the hotel.

HAMPTON INN DOWNTOWN
30 days prior to arrival rooming list is due and full non-refundable payment must be received. Team/Individuals will be responsible for 80% of guest room payment should they cancel outside of 30 days. Cancellation within the 30 days will require payment in full.

HOMEWOOD SUITES DOWNTOWN
30 days prior to arrival rooming list is due and full non-refundable payment must be received. Team/Individuals will be responsible for 80% of guest room payment should they cancel outside of 30 days. Cancellation within the 30 days will require payment in full.

MAGNOLIA
Cancellation: In the event of a cancellation 0 to 90 days prior to arrival, liquidated damages in the amount of 90% of the sleeping room revenue will be due plus applicable taxes and service charges. In the event of a cancellation 91 or more days prior to arrival, liquidated damages in the amount of 80% of the sleeping room revenue plus applicable taxes and service charges.Attrition: Group must produce at least 90% of booked sleeping rooms.

EMBASSY SUITES DOWNTOWN
CANCELLATION: Each Team/Indviduals or reservation will be individually responsible for their reservations within the US Swim Masters Meet/Omaha Sports Commission Team block. Upon confirming reservations each team/individuals will be required to make a 25% nonrefundable deposit of estimated revenue in conjunction with scheduled stay. Each team/individuals will be responsible for 100% actualization of block within US Masters Swim Meet/Omaha Sports Commission Team block as of June 16, 2011. Each team will be responsible for full prepayment of remaining nonrefundable balance equal to 100% of estimated revenue in conjunction with scheduled stay on or before May 31, 2012.

HOLIDAY INN DOWNTOWN
30 days prior to arrival rooming list is due and full non-refundable payment must be received. Team/Individuals will be responsible for payment for 80% of guest room nights payment should they cancel outside of 30 days. Cancellation within the 30 days will require payment in full.

DOUBLETREE DOWNTOWN
Billing Procedure/Payment terms for teams/individuals: Each team/individuals will contract with the hotel that list the following terms and conditions.
  After contracting a 25% deposit will be due 18 months out from the event by the team representative.
  Six (6) months prior to arrival, change in the current block will be accepted up to 10% variance.
  100% payment will be due May 25, 2012
The cancellation deadline for all reservations is 5/24/2012; the advance deposits will be refundable. Any reservation and group block that cancel a confirmed reservation/group booking 5/25/2012 and there after will forfeit their 100% prepayment.
A 25% non refundable deposit will be due at the time reservations are made. Six months prior to arrival, change in the current block will be accepted up to 10% variance. 100% payment will be due May 25, 2012. This payment is non refundable.

HOMEWOOD SUITES DOWNTOWN
30 days prior to arrival, rooming list is due and full non-refundable payment must be received. Team/Individuals will be responsible for payment of 80% of guest room nights should they cancel outside of 30 days. Cancellation within the 30 days will require 100% payment of all room nights.

Embassy Suites Omaha
Cancellation and Performances: Each individual and/or Team will be individually responsible for their individual/team reservations within the US Masters Summer Championships/Omaha Sports Commission Team block. Upon reservation between the date of this signed agreement and 5/18/2012 each individual/team will be required to make a nonrefundable deposit equal to 1 night stay (base room rate of $154 plus applicable taxes).